Registration
What are the dates of the CAR 2019 Annual Scientific Meeting?
The CAR 2019 Annual Scientific Meeting will be held April 11 – 14, 2019.
Where is the conference being held this year?
CAR 2019 main programing will be held at Le Centre Sheraton Montreal and the workshops will be held at Hotel Bonaventure Montreal.
How do I register?
Registration for CAR 2019 can only be completed online through our registration page. Payment can be made by Visa (including Debit Visa), MasterCard or American Express.
How many tiers of registration are there this year?
There are three tiers of registration: early, advanced and regular.
What is the last day to register for the conference?
Early registration ends on December 14th, 2018 and the advanced rate ends in February 2019. On-site registration begins on the morning of April 12, 2019.
What documents do I need to register and check in on site?
To register online, please have your payment information ready.
How do I become a member and benefit from discounted registration rates?
To register at the member rate, you must be a current CAR member. You may join CAR before registering for the conference and save 25% off your CAR 2019 registration. The information will be at the top of the CAR 2019 registration form. Contact the organization directly for more information about membership policies and fees. A list of member benefits can be found on the CAR website.
What is a trainee or resident?
The CAR classifies a trainee as a specialty or sub-speciality resident, fellow or a research trainee in a doctoral/post-doctoral program.
Trainee Day is on Saturday. It’s open to all trainee/fellows/residents. If you register for the full conference the Trainee Day is included in the online registration process. This is also included in your registration fees.
I am a medical student. Where do I register?
If you are a CAR member sign in on the website, go to the registration section and register under N/A (please note that membership will be verified). If you are not a member, register under the Non-Member registration section.
As a presenter, chair, invited speaker or workshop presenter, do I need to pay and register to attend?
All presenters, chairs, invited speakers and workshop presenters are not required to pay.
Where do I find my registration confirmation number?
Your registration confirmation number is located in the confirmation email you will receive upon completing your registration. Please print this off and bring it with you to the event.
The registration system rejected my credit card information. Why?
Your card may have beeen rejected if the address verification you are entering is NOT your billing address. The address you enter must match what is printed on your credit card statement. Your card may also not have been accepted if you have made more than five transactions within a 24 hour period. You are NOT registered if your credit card was not accepted. If you leave the site your information is not saved.
I need to alter or tranfer my registration. How do I do this?
Please contact brandy@f2fe.com for more information.
I registered but can no longer attend. What’s the refund policy?
Notice of cancellation must be made in writing to the conference secretariat at brandy@f2fe.com. For a full refund, less a $100 cancellation fee, conference registrations must be cancelled up to and no later than March 12, 2019. Any cancellations after this date are non-refundable and no refunds will be issued.
Accommodations
How do I book my hotel room?
Reservations can be made through the accommodations page of our site.
How do I change or cancel my hotel booking?
Contact the hotel directly to make your cancellation.
When is the last day I can book my hotel?
The last day to book your hotel is March 9, 2019, based on availability.
Speaker / Presenters
I’m presenting at the CAR 2019 ASM, do I need to register?
All presenters must be registered for the event to receive their access badge. This badge must be worn by all delegates in order to enter any sessions.
Can I use my own laptop to present at CAR 2019?
Presenters are not permitted to use their personal laptops in the session room. A computer will be provided in the room. Please visit the speaker ready room on site for assistance in loading your presentation and verifying any images or videos.
There is free wifi on-site.
What equipment will be in my presentation room?
Scientific session and breakout rooms are equipped with a Windows based desktop computer, cue device with laser pointer, podium with microphone, LCD projector, monitor display and a head table with two microphones.
Other
I am interested in exhibiting and / or sponsoring at the CAR 2019 ASM.
All the information you need to become an exhibitor or sponsor can be found on the sponsor/exhibitor page, including all necessary applications forms and deadlines. For inquires or further details please email Natalie St-Pierre (nst-pierre@car.ca), or call or 613-860-3111 x 240.
I am sensitive to perfumes and am concerned about circulating among large crowds during CAR 2019.
CAR 2019 has a scent free policy. The CAR recognizes that some people are sensitive to scented products. Perfumes and strong odours can induce severe reactions. Please limit the use of perfumes, scented hair spray, cologne, aftershave and other highly scented products out of respect for delegates with severe allergies. While we cannot guarantee a 100% scent free event, we do our best to remind our delegates of our policy and encourage attendees to avoid perfumes or other heavily scented products.
I want to provide feedback about the CAR 2019 ASM directly to the organizers. How do I do this?
All Conference related inquiries should be directed to the info@car.ca or via phone at 613-860-3111 x0.
How do I get a certificate of attendance?
You may obtain your certificate of attendance for the CAR 2019 ASM post-conference.