GENERAL
What are the dates of the CAR 2023 Annual Scientific Meeting?
The CAR 2023 Annual Scientific Meeting (ASM) will be held in-person (which includes Virtual Trainee Day) from April 27 – April 30, 2023. There is also an option for trainees to attend a 1 day Virtual Trainee Day. CAR 2023 features two pre-conference interactive workshops (one in-person & one virtual - additional fees apply), on April 27, 2023.
Where is the meeting being held this year?
CAR 2023 will be held in-person at Le Westin Montréal, Montréal, Quebec.
What time zone does the meeting occur in?
CAR 2023 occurs in Eastern Standard Time (EST).
Is the meeting in-person?
Yes, the CAR 2023 ASM will be held in person at Le Westin Montréal and will include a Virtual Trainee Day. The Virtual Trainee Day will also be available as a separate registration option as a 1-day virtual event only. Participants can register for 1 of 2 pre-conference workshops. Visit our registration page for more details.
What safety protocols will CAR have in place for the in-person participants?
We are committed to creating a safe environment for our participants, sponsors, and staff. Government mandated public health and safety protocols will always be followed, as well as the protocols instituted by the venue (Le Westin Montreal Hotel). The Canadian Association of Radiologists will also implement additional proactive measures to ensure the safety of everyone in attendance, with the understanding that these measures and protocols may need to be enhanced as the situation evolves over the coming months. Anyone attending the event in-person will be advised in advance with a detailed outline of the requirements and protocols in place for the meeting. Updated information will be made available on our website in 2023.
How do I get a certificate of attendance?
The certificate of attendance will be available on the CAR 2023 ASM website at the conclusion of the event.
REGISTRATION
How do I register?
Registration for CAR 2023 can be completed online. Payment can be made by Visa (including Debit Visa), MasterCard or American Express.
Registration options include:
- In-person event at Le Westin Montreal (Virtual Trainee Day included & option to register for 1 of 2 workshops at an additional fee)
- Virtual Trainee Day Only (1 day virtual event – Trainee Day sessions only)
- Workshops Only (participants to not need to be registered for the ASM)
How many tiers of registration are there this year?
There are two tiers of registration for the in-person event: early bird and regular. Early bird registration ends on February 21st, 2023, and the regular rate begins on February 22nd, 2023.
What is included in the cost of my in-person event registration?
Your in-person event registration provides you access to all of the plenary presentations, concurrent breakout sessions, breakfast, lunch and wellness breaks, and multiple social and networking receptions that make up the Annual Scientific Meeting. Please visit the registration page for morel details.
How do I become a member and benefit from discounted registration rates?
To register at the member rate, you must be a current CAR member. Not yet a member? Join today as a Full Practice, Reduced Practice or New Radiologist member and SAVE on your CAR 2023 registration. Visit the CAR’s membership web page for more details.
What is a trainee?
A trainee is a specialty or sub-specialty resident, fellow or a research trainee in a doctoral/post-doctoral program. Medical students are welcome to register as a Trainee.
Are there additional fees to attend the virtual -RADS Structure Reporting Workshop or the in-person Musculoskeletal Imaging: A Hands-On Practical Workshop?
Yes, there are additional fees to attend either workshop. These workshops are intended for practicing radiologists. Participants do not need to be registered for the ASM to attend. See registration rates here.
As a speaker, do I need to pay and register to attend?
All educational session speakers need to register to attend and will be provided with a complimentary registration code and details by our conference secretariat Face2Face Events Management.
The registration system rejected my credit card information. Why?
Your card may have been rejected if the address verification you entered is NOT your billing address. The address you enter must match what is printed on your credit card statement. Your card may also not have been accepted if you have made more than five transactions within a 24-hour period. You are NOT registered if your credit card was not accepted. If you leave the site, your information is not saved.
I am an international delegate and my credit card was rejected. What do I do?
Since you will be paying a Canadian institution, please call your bank and verify that you are authorized to make this payment online. You are NOT registered if your credit card was not accepted. If you leave the site, your information is not saved.
Where do I find my registration confirmation number?
Your registration confirmation number is located in the confirmation email you will receive upon completing your registration.
I need to alter my registration. How do I do this?
Please send your modification request to our conference secretariat vicki@f2fe.com.
I am unable to find my confirmation email. Who do I contact?
Please contact our conference secretariat vicki@f2fe.com for assistance.
I registered but can no longer attend. What is the cancellation policy?
In-Person Cancellation Policy
Up until March 20, 2023, you may cancel and receive a full refund (less a $25 cancellation fee) on your in-person registration to the original form of payment. If you decide to cancel after March 20, 2023, you will receive a 50% refund (less a $25 cancellation fee) on your registration to the original form of payment. Notice of cancellation must be made in writing to the conference secretariat at vicki@f2fe.com.
Virtual Cancellation Policy
Due to the online nature of this event, refunds will not be provided, but you may pass your ticket on to someone else free of charge by contacting us at vicki@f2fe.com.
I registered for the in-person event but have not yet been able to access the ASM app (Whova). Who can help?
Access to the event app will be given the week before the ASM begins. For all event app related questions, please contact our conference secretariat at info@f2fe.com.
ACCOMMODATIONS
How do I reserve my hotel room?
Please visit our accommodations page to book your Le Westin Montréal hotel room at our special participant rate.
How do I change or cancel my hotel booking?
Contact the hotel directly to make your changes or cancellation at +1 514-380-3333 or +1 866-837-4262.
When is the last day I can book my hotel?
The last day to book your hotel is March 26, 2023, by 5pm and based on availability.
What parking options are available at Le Westin Montréal?
Le Westin Montréal offers onsite parking. The daily and valet parking rate is $39. Click here for more hotel details.
PROGRAM
Is there a CAR 2023 meeting app?
Yes! The CAR 2023 meeting app, Whova, will be available the week before the meeting begins. You will receive an email from our conference secretariat with access details for the app. Whova is available for download in the Apple App Store or Google Play store.
How do I attend the Virtual Trainee Day?
Virtual Trainee Day, taking place on Thursday April 27 from 10:00 to 15:45, was developed and intended for trainee.
There are two ways to attend Trainee Day:
- It is included in the in-person registration (a satellite viewing room will be made available at the venue)
- As a 1-day virtual event only. Trainees registered for the 1 day only event do not need to be registered for the ASM to attend.
EDUCATIONAL SESSION SPEAKERS, ORAL ABSTRACT & ELECTRONIC POSTER PRESENTERS
I am speaking at the CAR 2023 ASM. Do I need to register?
Yes, all educational session speakers need to register but are given complimentary registration. You will be contacted by our conference secretariat, Face2Face Events Management, with registration details.
I am speaking at the CAR 2023 ASM. Who do I contact for speaker information?
Please contact our contact secretariat vicki@f2fe.com for speaker details.
I have been accepted and am presenting an oral abstract and/or electronic poster. Do I need to register?
Yes, all accepted abstract presenters need to register for the in-person ASM event in order to participate in the abstract competition. Registration fees and details can be found here.
I have been accepted and am presenting an oral abstract and/or electronic poster. Who do I contact for presentation information?
Please contact our contact secretariat vicki@f2fe.com for abstract presentation details.
My abstract has been accepted to be presented in the abstract oral competition session. What if I am unable to attend the ASM in-person?
You may select a different author/member of your abstract to present in your place. They must register for the in-person ASM. Please contact our conference secretariat vicki@f2fe.com with any updates in presenters.
I have not yet received any notification about my abstract submission. Who do I contact?
Please contact our conference secretariat vicki@f2fe.com for abstract notification details.
OTHER
What is a CAR Affiliate Society?
CAR Affiliate Societies are integrated with the CAR and provide the opportunity for close collaboration on education, research, and advocacy activities with the Canadian radiology community. Working together, the CAR can deliver the most value for members while maintaining distinct mandates. The CAR’s four Affiliate Societies have developed educational sessions for CAR 2023 that highlight cardio-thoracic radiology (CSTR), abdominal radiology (CSAR), emergency and trauma radiology (CETARS), and pediatric radiology (CanSPR). For more information about CAR Affiliates click here.
Who can I contact if I have a question about the event?
Please contact our conference secretariat Face2Face Events Management vicki@f2fe.com for event questions.
I am interested in exhibiting and / or sponsoring at the CAR 2023 ASM.
All the information you need to become an exhibitor or sponsor can be found in the sponsorship prospectus and includes the necessary applications forms and deadlines. For inquires or further details please email Natalie St-Pierre (nst-pierre@car.ca) or call or 613-854-0675.
I have an accreditation related inquiry. Who can I contact?
All meeting related inquiries should be directed to info@car.ca.
I want to provide feedback about the CAR 2023 ASM directly to the organizers. How do I do this?
All meeting related inquiries should be directed to the info@car.ca or via phone at 613-860-3111.